West Lincoln Public Library, serving the people of West Lincoln Township

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Membership and Circulation Policy

Purpose: The West Lincoln Public Library makes materials available to the community, in a fair and efficient manner, in order to maximize the use of its collections. The West Lincoln Public Library Board ensures fair conditions for library membership and borrowing privileges, while protecting resources in a responsible manner, and in accordance with the Public Libraries Act. R.S.O. 1990, c. p. 44.

Process: Library Membership and Borrowing:

  1. Any person may become a member of the library, with borrowing privileges. No non-resident fees will apply to persons living outside the municipality.
  2. Membership will be granted to individuals who provide verification of address and identification by showing a document bearing his/her name and current address. A valid phone number/ email address must also be provided.
  3. Membership will only be granted to those who give verbal or written consent to the terms of membership, which are presented in the form of our membership application, which may be verbal or written.
  4. Children under the age of 12 must register for membership accompanied by a parent or guardian or by providing a membership application which has been signed by the parent or guardian, who will agree to be responsible for fines, damages and/or lost items.
  5. Only members of the library in good standing, as defined below, will be allowed to borrow library materials.
  6. Personal information collected will be subject to the Freedom of Information and Protection of Privacy Act. R.S.O. 1990 Chapter F.31.

Conditions of Membership and Card Use:

  1. Membership is not transferable to other individuals.
  2. Members will be issued a card without charge.
  3. An individual is entitled to only one library card. Lost or damaged cards will be replaced for a fee of $1.
  4. The card is the property of the West Lincoln Public Library, and must be returned upon request.
  5. The loss or theft of a card must be reported immediately. Members are responsible for any materials borrowed on their cards until the loss or theft is reported.
  6. Change of address, name or phone number/email address must be reported immediately.
  7. Membership will be reviewed annually.
  8. Membership can be suspended for violating library policies.
  9. In order to remain in good standing:
    • Materials with a standard loan period of three weeks cannot be more than 60 days overdue.
    • Materials with a standard loan period of 7 days cannot be more than 30 days overdue.
    • Materials with a standard loan period of three days cannot be more than 9 days overdue.
    • Patrons must pay for any damaged and/or lost materials.
  10. Patrons will be invoiced after library materials are overdue by more than 60 days (books), 30 days (magazines, new books), and 9 days (DVDs).

Borrowing:

  1. Loans:
    • Standard loan periods:
      Books in the general collection: 3 weeks
      New Books and magazines (published within the last two months): 7 days
      DVDs: 3 days
    • Some reference works, local histories and archived newspapers are not available for loan.
    • The total number of items on loan to any one member will not exceed 30 items, including no more than 5 DVDs and 5 magazines.
    • The number of items that may be borrowed on a particular subject and/or author is limited to 4 if there is a high demand for those materials.
    • DVD/video materials that are classified 14A (suitable for people 14 years of age or older) by the Canadian Home Video Rating System will not be lent to members under the age of 14. DVD/video materials that are classified 18A (suitable for people 18 years of age or older) or R (Restricted to 18 years of age or older) by the Canadian Home Video Rating System will not be lent to members under the age of 18. Proof of age may be required.
  2. Renewals:
    • Library items may be renewed in person, by telephone, or by catalogue access in the library or remotely, no more than twice.
    • Items on reserve for other members cannot be renewed.
  3. Holds/Reserves:
    • Library items may be reserved in person, by telephone, or by catalogue access in the library or remotely.
    • When the item becomes available, the member will be notified and asked to pick up the item.
    • Items will be held for up to 5 days - or longer at the discretion of the Branch Head.
    • DVDs will be held for 2 days - or longer at the discretion of the Branch Head.
  4. Returns:
    • Materials borrowed may be returned to the library at the circulation desk, or through the drop box.
    • Members are required to return materials on or before the due date.
    • Patrons who have not returned materials on or before the due date will be invoiced after library materials are overdue by more than 60 days (books), 30 days (magazines, new books), and 9 days (DVDs).
  5. Circulation Records:
    • Library circulation and membership records will be used in accordance with Freedom of Information and Protection of Privacy Act. R.S.O. 1990 Chapter F.31.
  6. Charges:
    • Damaged/lost Items:
      1. The Library will charge replacement costs plus applicable taxes for items that are overdue by 60 days (books), 30 days (magazines, new books), and 9 days (DVDs), or for items which are damaged or lost.
      2. The replacement cost will be assessed by the library and may include the purchase cost plus the processing cost of the item. It may not always be possible to replace a specific item with an identical one.
      3. Charges will be levied based on the cost of a substitute item or the current average price of materials when an item cannot be replaced.
      4. Determining the replacement cost of the item will be left to the Branch Head, in keeping with the library's selection policy.
    • Overdues and Fines:
      1. The West Lincoln Public Library Board may establish fines as a deterrent to the late return of materials.
      2. In this case, fines may be enforced or waived at the discretion of the Branch Head.

Internet Use Guidelines

  1. The library staff is the authority over all computer activity.
  2. The West Lincoln Public Library is not responsible for any content that may be viewed.
  3. Our goal is to provide Internet access to the public. Access to anything that may be considered offensive or inappropriate is strictly prohibited. This includes sites that contain defamatory, obscene, racist, illegal or unethical content.
  4. The Internet may NOT be used to defame or harass any person or company. Patrons may not submit any personal information about another individual without his or her permission.
  5. Patrons time online will be limited to that stated by the staff person in charge. When others are waiting, priority will be given to those wishing to do research. Those wishing to use the internet for recreational purposes will be asked to wait.
  6. The Library reserves the right to log all actions taken by Internet users in reference to any breach of conduct. Any attempt to tamper with the logs will be considered a direct violation of this agreement, and future Internet access to that person may be revoked.
  7. Using other programs on the computer is acceptable, however, ANY attempt to change any system setting, such as mouse settings, background or display settings, or any other system setting, will result in the removal of computer privileges for the individual. The installation or use of any personal software is STRICTLY PROHIBITED.
  8. Downloads to the hard drive are not permitted without staff authorization. Any content downloaded must be placed on a removable device. As a virus protection, no content on removable devices may be uploaded.
  9. Access to the internet must be made through the Library Internet account. Users may not change the settings for Internet access.
  10. Adding favourites (bookmarking), is allowed, but these must be placed in a suitable folder for organizational purposes. Any infractions in the above guidelines will result in the loss of computer privileges.

More Library Board Policy information coming soon.

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318 Canborough St. Smithville ON L0R 2A0, 905-957-3756. Email: smithville@westlincolnlibrary.ca